Download our examples You can download an example workbook with multiple data validation examples like the one in this article. You can follow along, or create your own data validation scenarios.
Download Excel options in Excel validation examples. Data entry is quicker and more accurate when you restrict values in a cell to choices from a drop-down list. Start by making a list of valid entries on a sheet, and sort or rearrange the entries so that they appear in the order you want.
Then you can use the entries as the source for your drop-down list of data. If the list is not large, you can options in Excel refer to it and type the entries directly into the data validation tool.
Create a list of valid entries for the drop-down list, typed on a sheet in a single column or row without blank cells. Select the cells that you want to restrict data entry in.
How to add a drop down list to an Excel cell
You cannot change data validation settings if your workbook is shared or your sheet is protected. For more information about workbook protection, see Protect a workbook.
Click the Settings tab, and then in the Options in Excel pop-up menu, click List. Click in the Source box, and then on your sheet, select your list of valid entries.
The dialog box minimizes to make the sheet easier to see. Tips: You can also type values directly into the Source box, separated by a comma.
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To modify the list of valid entries, simply change the values in the source list or edit the range in the Source box. You can specify your own error message to respond options in Excel invalid data inputs.
See also In a new worksheet, type the entries you want to appear in your drop-down list.
Notes: Why should you put your data in a table? When your data is in a table, then as you add or remove items from the listany drop-downs you based on that table will automatically update.
Improve your Spreadsheet Experience with these Excel Options
You don't need to do anything else. Now is a good time to Sort your data in the order you want it to appear in your drop-down list.
Select the cell in the worksheet where you want the drop-down list. Go to the Data tab on the Ribbon, then binary options leaders Data Validation.
But if need be, you can easily customize many of the Excel Options. In this blog post, I will show you how to use Excel Options to customize your workbooks and get a better spreadsheet experience.
On the Settings tab, in the Allow box, click List. If you already made a table with the drop-down entries, click in the Source box, and then click and drag the cells that contain those entries. However, do not include the header cell.
Just include the cells that should appear in the drop-down. Check the In-cell dropdown box.
Click the Input Message tab. If you want a message to pop up when the cell is clicked, check the Show message checkbox, and type a title and message in the boxes up to characters.
Create a drop-down list
Click the Error Alert tab. If you want a message to pop up when someone enters something that's not in your list, check the Show Alert checkbox, pick an option in Type, and type a title and message. Click OK.
After you create your drop-down list, make sure it works the way you want. For example, you might want to check to see if Change the column width and row height to show all your entries. If you decide you want to change the options in your drop-down list, see Add or remove items from a drop-down list.
To delete a drop-down list, see Remove a drop-down list. Need more help? You can always ask an expert in the Excel Tech Communityget support in the Answers communityor suggest a new feature or improvement on Excel User Voice. See also.